1) Administer supplier invoices, review for mechanical accuracy and prepare for approval
2) Review all coding
3) Update the computerized AP system with relevant payment on an on-going basis after approval
4) Issue cheques such as regular cheques, special cheques run for commission payments and payrolls, monthly payment check, etc.
5) Maintain post-dated mortgage cheques
6) Circulate for appropriate signature(s) of cheques
7) Review each cheque after signing and arrange for distribution
8) Prepare AP aging report on a monthly basis
9) Prepare spreadsheet verifying hourly fee payments for marketing staff
10) Administer interest payments for various loans
11) Analyze billings for telephone and credit cards, and arrange for appropriate and timely processing
12) Deal with suppliers’ inquiries on an ongoing basis
13) Reconcile supplier statements
14) File accounts payable system reports on an on-going basis
15) Maintain petty cash
16) Prepare bank reconciliations and required entries
17) Assist in General Ledger maintenance and advise on improvements
18) Prepare various accounting reports for controller
19) Verify corporation tax statements – reconcile where necessary
20) Analyze PST data and prepare remittance
21) Prepare GST remittance for all accounts
22) Research AP information for inquiries from controller and other staff
23) Initiate the transaction record to the accounts payable person
24) Return deposit slips for filing
25) Report discrepancies
26) Other duties as assigned
