Follow Us  Latest Job Opening for Food & Beverage Industry  Job #05380 About our client Our client is a publicly owned manufacturer of beverages. The company has been in operation for more than 25 years and employs over 300 people. Position Location Purchasing Administrator/Junior Buyer Ontario Salary Reports to Highly competitive package, commensurate with experience Senior Buyer Responsibilities 1) Generate purchase orders for all purchase requisitions within defined area of tasks 2) Convert purchase requisitions to purchase orders and maintenance of purchasing records 3) Print newly created requisitions on a daily basis for goods within your portfolio and maintain as a working copy for pricing and purchase details 4) Obtain price and delivery timing for purchase requisitions as well as generate and print purchase order when requisition is acquired 5) Obtain appropriate Buyer’s signature, fax, mail or courier original of purchase order and a copy of the terms and conditions to the chosen 6) Distribute copies internally and maintain copy file by PO by vendor and a copy of POs by PO number 7) Process all purchase requisitions related to ingredients used in the Blending Department 8) Negotiate pricing with vendors approved by regional product development 9) Maintain specification sheets for each ingredient 10) Consolidate purchases with common vendors which requires the approval of regional product development 11) Maintain the master vendor profile including packaging size, vendor terms, lead times, order quantities, shelf life, etc. 12) Conduct annual business review with ingredient vendors 13) Liaise with Blending Supervisor to confirm that specifications on POs are correct and rectify any discrepancies 14) Liaise with vendors and Blending Supervisor to ensure optimal cost savings versus quantity volumes and make recommendations where appropriate 15) Liaise with Blending and Finance to resolve any discrepancies between POs terms, goods received and invoiced 16) Arrange for return of goods to vendors on instructions from Quality Assurance 17) Ensure foreign vendors are advised of our customer’s broker contact information and procedure for customs clearance into Canada 18) Ensure that foreign vendors provide certificates of origin for imported goods 19) Coordinate delivery appointments to account for lead times 20) Expedite delivery of orders when required 21) Enter statistics regarding performance of ingredients suppliers on the Supplier Performance Measurement database (SPM) 22) Lead quarterly meetings with ingredient vendors and internal company staff to review SPM results in an effort to strengthen relationships with vendors, improve performance and examine potential cost saving opportunities 23) Work with regional procurement as well as align vendor goals and manage top ingredient suppliers 24) Establish vendor KPIs 25) Enter GRNs for non-inventory items on POP system and file all GRNs for Purchasing 26) Order supplies for all computer printers, faxes, photocopiers and mail machine and ensure that adequate stock is on hand for all floors 27) Ensure all new goods purchased have appropriate MSDS sheets given to Training/Safety Coordinator for insertion in MSDS binders and QSI database 28) Monitor status of open POs in RenCS by generating and printing monthly Open PO Report 29) Confirm with each requisitioner that open PO is still valid and have requistioner’s initial report 30) Close any open POs that are designated by requisitioner to be complete and maintain a file of all monthly reports 31) Maintain supplier check list for Purchasing by inputting information in Word as supplied by materials sourcing managers 32) Obtain tax exemption certificates for new vendors and provide credit references as requested by new vendors 33) Complete credit applications upon receipt of confidentiality agreements from vendor record on approved vendor list 34) Advise individual about the set up of the new vendor to be set up once the vendor number is issued 35) Add and/or modify vendor information on RenCS for all departments, except company marketing and sales vendors 36) Return copy of confidentiality agreement signed by company to vendor for their records 37) Prepare monthly report for Requisition/PO Summary 38) Maintain ‘Authorization List’ and ensure accuracy 39) Follow policy for when to add new hires and ensure current copy is posted on company site 40) Ensure sample signatures are available for Purchasing and Finance Departments 41) Verify invoices for items purchased within the tasks of this position and submit for approval 42) Process returns for items purchased within the responsibility of this job 43) Complete cheque requisitions where required as well as replenish the postage funds for the postage meter as required 44) Maintain contract binder for all preventative maintenance, landscaping and seasonal contracts as well as inform when expiration date is near 45) Participate in cross functional teams such as Value Stream Mapping, Shelf Life Management study, transportation initiatives, etc. Requirements 1) Degree (4 year) 2) Minimum 2 years of experience in a similar role and 1 – 2 years of purchasing experience 3) Experience in working in a food and beverage environment an asset 4) Purchasing ingredients experience a plus 5) Expertise in Purchase Order processing software 6) Knowledge of WHMIS regulations related to hazardous materials as well as company safety policies and safety standards 7) Proficient in MS Office 8) Good communication and leadership skills